We provide an easy to use platform to learn Microsoft Word and other Microsoft Office Products. For more information on our services, contact us today at 205.250.9020. So, instead, when you go to use a bulleted or numbered list, go ahead and reset them all. I did not do anything special to show you the screenshot below. I just opened Word 2003, and hit Format Bullets and Numbering, and there it was, already like it is in the picture. Doesn't look like the default, does it?
Editor's note: This is a review of the final, shipping version of Microsoft Office 2011 for Mac, provided to Macworld by Microsoft in advance of the suite's general release. For as long as I’ve been reviewing Microsoft Word, it has been difficult to see any kind of relationship between Word for Mac and Word for Windows, beyond the name and file format. They were essentially two completely different products designed for what, in Microsoft’s mind, were two completely different sets of users. Changes all that.
The Intel-only Word 2011 is a significant and substantive update to Microsoft’s flagship Mac word processing and page-layout application. It is an update that unifies a user’s experience across platforms, and it’s also a release that contains many valuable new features and improvements—more than 30 in all.
The bottom line is this: Microsoft Word for Mac no longer feels like a second-string word processing program in the Microsoft Office suite. It is in fact a powerful tool for creating all your personal and business documents and for collaborating with others. More importantly, Word 2011 now makes it possible to insert a Mac into nearly any business environment and offer Mac users the same set of features found in Word for Windows, without compromise.
Look and feel Word 2011 has the same look and feel as Word for Windows, but is in many ways more refined and better organized than its Windows sibling. ( ) used the combination of a nearly useless Elements Gallery that appeared at the top of every document and a floating Toolbox to provide you with formatting tools for your document.
Word 2011 has the Ribbon, an intelligent, customizable toolbar that provides you with a set of formatting tools suited to your current task. Working on a word processing document?
The Ribbon displays a set of text formatting tools. Adding a table or a chart? You’ll find a complete set of tools for editing and formatting the same. Inserting an image into a document? The Ribbon contains everything you need to resize, color correct, wrap text around, or otherwise format that image. If you'd rather not use the Ribbon, you can hide it. While initially the Ribbon may seem daunting to master, in practice I found that I wasn’t wasting time looking for the tools I needed to get my work done.
And because you’re able to hide the Ribbon, you can get it out of the way when all you want to work with are words. King of the Word: Word’s new UI unifies the interface between Mac and Windows versions and offers Spotlight-like find and replace tools. Enterprise-level tools Word 2011 has significantly improved collaboration tools, making it obvious that Microsoft now considers Word for Mac, and thereby the Mac itself, to be an enterprise-level work tool.
Word 2011 includes support for Microsoft, simultaneous document editing, the option to communicate with others while you edit documents together, and improves the control you have over the kinds of rights users have to review and edit documents. This security feature requires that you use Microsoft’s Information Rights Management (IRM) tools, which also means that you’ll need a volume license edition of Office 2011 and a Microsoft Rights Management server, but the upside is that you’ll have much finer control over what other users can do with the documents you create. This includes setting expiration dates for documents and controlling whether the contents of a document can be printed, edited, or copied. Additionally, if you save your documents to Microsoft’s SkyDrive, or if your business is using SharePoint Foundation for 2010 Enterprise, you have access to the. So by using any supported Web browser (Safari, Firefox, and Internet Explorer), you can access and edit your documents via the Web. I could view documents on an iPad, but I could not use the Word Web App to edit them, at least not at this point in time. The World Wide Web edit: Using Microsoft’s free SkyDrive you can save documents to the cloud and edit them by using the Word Web App.
Document tools If you’re accustomed to using Word to create not only basic word processing documents, but also the brochures, menus, meeting minutes, calendars, proposals, and posters you use to do business, Word 2011 offers a large collection of professionally designed templates, as well as many more that are created by and shared with other Office users. While I still don’t find Word’s Publishing Layout tools to be as easy or intuitive to use as those offered in Apple’s ( ), when it comes to wholesale customization of these templates, Word has some distinct advantages over Pages. At the top of that list is Microsoft’s Themes. Themes, which you can use with both word processing and desktop publishing documents, take advantage of the Styles used in a document, allowing you to make instantaneous changes to fonts, paragraphs, colors, and other layout elements simply by selecting a new theme.
Word 2011 ships with over 50 layout themes, but you can also create custom themes to turn a generic Word template into something that’s unique to you and your business. Another excellent feature is full-on Spotlight integration and a new Spotlight-inspired tool for finding and replacing text in a document. You’ll now see a search field at the top of every document that, when you type a word in the field, highlights every instance of that word in your document Word 2011 now has a built-in equation editor that makes it easy to add and edit mathematics equations. The equation editor, which appears as an Equation Tools Ribbon when you add an equation to your document, gives Word a leg up on Pages, which requires that you buy for the same functionality. Word 2011 has a few other welcomed improvements and additions. Office 2011 also marks the reintroduction of Visual Basic for Applications, which means that Word is no longer limited to Automator and AppleScript for automation. There’s better organization of the tools you use to manage footnotes, endnotes, and bibliographies, and a new customizable, distraction-free full screen mode. This full screen mode is similar to what you’ll find in Pages or other word processors like Hog Bay Software’s ( ).
While the differences between these modes in these different applications is negligible, Word does offer a unique read-only mode that makes it easier for you to see, read, and navigate through all the pages in your document. This read-only mode also allows you to view all the changes made by the different authors that have worked on a document if you have Word’s track changes feature turned on. Speaking of track changes, there’s always the question as to how well Word’s track changes feature works and how well documents shared between Mac and Windows versions retain formatting and paragraph styles. While I wasn’t able to do any extensive cross-platform testing, in the limited testing I was able to do, I did not have any issues with formatting, paragraph styles, tables, or images added to documents.
You may run into issues if the fonts you have available on one computer are not available on the other computer. With regard to change tracking (again with limited testing), the only complaint I have is Word 2011 still does not track changes made to images that you add to your documents. In benchmark tests performed by Macworld Lab, Word 2011 was much faster than Word 2008 at opening a file; in our Scroll and Save File test, the times were closer. We'll have more benchmark results in an upcoming lab report.
Word 2011 benchmarks Open with File Scroll Save File Word 2011 27 7 2 Word 2008 47 7 2 Results are in seconds. Lower results are better and are in bold. How we tested. We open 250-page file and stopped timing when the pages were calculated.
We timed a scroll from the first page to the last page. We performed a Save As operation.—Macworld Lab testing performed by James Galbraith Macworld's buying advice After years of lamenting what Word for Mac lacks, I find myself in the odd yet enviable position of announcing that Word 2011 is great.
It is a solid word processing application that is powerful and well designed, and makes it easy to find all the features you need. But what’s most important is that it’s designed to move your Mac into your office with no regrets, no compromises, and no excuses for why your Mac can’t play well with the Windows version of the same application. Jeffery Battersby is an IT Consultant, (very) small-time actor, and regular contributor to Macworld.
He writes about Macs and more at.
Advertisement Checklists are written in blood. This was (maybe) said by a pilot one day as a businessman tried to hurry him to a take-off. Checklists and lists have become the staple of everything from grocery shopping to NASA launches. They are boring.
![Mac Mac](/uploads/1/2/5/3/125362268/762286519.png)
But they are also the simplest tools to reduce the complexity of information that assaults us with every byte. And as every harangued spouse knows, lists are also the perfect antidote against forgetfulness. So, even as we swear to When it comes to being organized and productive, the to-do list is the ultimate tool. Three types of lists could give you all the power you need without complicating your planning too much., let’s also get down to the basics with Microsoft Office 2016 is here and it's time for you to make a decision.
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And check off one daily office function — how to make those visually appealing lists. Create Your First List Most of the list making tricks and tips lie within the Ribbon’s Paragraph group on the Home tab. Select the text to which you want to add the numbered list and click the downward arrows next to the Bullet Lists icon or the Numbered List icon to access the libraries for both. Preview each list format by hovering over the selections available. Microsoft Word also automatically creates a list for you when you start a paragraph with an asterisk or a number 1. With an asterisk, Word creates a bulleted list. With a number, Word senses that you are trying to create a numbered list.
If you don’t want your text turned into a list, you can click the AutoCorrect options button image that appears. To quickly change the style of a bulleted or numbered list, just click the style you want in the list that appears when you click the arrow next to Bullets or Numbering. General Tip: You can change the format of just one or some of the bullet or number styles in a list. Place the cursor at the start of the line that you want to change before opening the Bullets and Numbering dialog box.
Your changes will apply only to the selected lines. Use Just the Keyboard to Create a List Productivity gurus loathe the mouse.
Use a handy Hundreds of keyboard shortcuts are available in Office, but these are the most important ones you should know because they will save you a lot of time. To create numbered lists quickly with the keyboard alone. Keyboard shortcut for bulleted list: Press CTRL + SHIFT + L to apply the default bullets to a list. Press CTRL + SHIFT + N to remove the bullets. Place the cursor in the Press new shortcut key box and press the shortcut key combination you want to use to create a numbered list.
For example, you could use Alt + N because it’s not assigned to anything else in Word. Click Assign. The new keyboard shortcut is added to the Current keys list.
Click OK to exit the dialog box and test the new shortcut. Pressing “Alt + N” creates a numbered list. Pressing it again, reverts it back to paragraph text.
General Tip: Want to skip numbering for a list item and convert it into a paragraph in the middle of a list? Select the specific list item and use the Alt + N shortcut to turn off the numbering. Change the Default Numbered List Format You can change, edit, or create a new numbered list as you want. You have four Numbered List formats to choose from. But what if you want to use your own format other than the letters or Roman numerals and it’s not available?
Go ahead and create your own in a few easy steps. Go to Home Paragraph group Numbering.
![Install microsoft word on mac Install microsoft word on mac](/uploads/1/2/5/3/125362268/407072279.png)
Click the down arrow. Choose Define New Number Format. Choose any chronological format. To change the font size, style, and color, click Font and choose a setting on the Font tab or Advanced tab. When you want to add a dash, parentheses, or another value like a pound sign to the number, enter it in the Number format field.
The little preview displays the changes. In the screenshot below, I have added two square brackets for a list you can tick-off. To change the number alignment, choose Left, Centered, or Right under Alignment. The default is Left-Aligned. The new number format is applied to any selected text on your document. General Tip: You can even prefix the numbered lists with descriptive text, e.g. Attendee 1, Attendee 2, Attendee 3and so on.
Change the Default Bullet List Format Just like the numbered list, you can also change the default look of any bulleted list. Visually appealing bullets (other than the boring black solid dots) help your documents stand out from the mundane. Select the text you want the bulleted list for and follow these steps.
Go to Home Paragraph group. Click the arrow next to Bullets. When the bullet you want isn’t in the library, click Define New Bullet.
The Define New Bullet dialog box opens. Under Bullet Character, choose Symbol. Another dialog opens which lets you choose appropriate symbols from your installed fonts. The Wingdings fonts have the best variety that make for stylized bullet lists. Like any other font, you can change the color, size, style and other characteristics of your chosen bullet font.
Click the Font button in the Bullet character section to enter the Font dialog box. General Tip: Use an open box (Open box) or a three-dimensional box (3D box) from the Wingdings character palette to create a Word document with neat checkboxes. Use a Picture Instead of a Bullet Sometimes all the mystic symbols in Webdings might not be enough. You can also use your own reusable graphics for bullet points.
Though I admit it looks even better on a PowerPoint slide, using these in Word works just as well. Select the bulleted list for which you want to change the bullets to pictures. Go to the Home tab Paragraph group, click on the Bullets button, and select Define New Bullet from the drop-down menu. On the Define New Bullet dialog box, click Picture. The Insert Pictures dialog box is displayed with different choices for your source file.
You can insert a picture From a file on your PC or local network, from a Bing Image Search, or from your OneDrive account. Navigate to the location of your source file and click on Insert. The Preview window shows the selection. General Tip: You can choose a graphic that matches the “theme” of your list. For instance, display a banana as a picture bullet for a list of fruits. Make sure images are transparent and have a good background.
In my experience, simple graphics work best. Line Up the Numbers in a List Sometimes, the smallest of tweaks can make a big visual difference. Note the screenshot on the left below which shows a numbered list with Word’s default Left alignment. As soon as the list reaches double digits, the default left alignment seems a bit skewed as the decimal points do not line up neatly.
Microsoft Word allows you to control this alignment and flush the double digit numbers to the right. Create your numbered list. Select the list items. Word can also control the alignment of a few selected items.
Go to Home Paragraph. Click the dropdown arrow on Numbered list button. Click on Define New Number Format. Choose Right alignment from the dropdown. General Tip: Even if there is no decimal, it is preferable to have them aligned on the right edge of the number.
Try it with brackets. Adjust Microsoft Word’s Automatic List Indent Every Word list comes with an automatic indent. Depending on the visual look you want, you may want to adjust the space. Double-click any number in the list to select all of the numbers in the list. Right-click the selection and choose Adjust List Indents from the context menu. Change the distance of the bullet indent from the margin with the Number position box. Change the distance between the bullet and the text with the Text indent box.
Apply Formatting to a Single Number or Bullet on a List There are times when you want to apply formatting (changing the bullet style, color or the size) to a single bullet or number on a list without affecting any text on the list, or any other succeeding bullets or numbers. Here’s an easy way. Show formatting marks by clicking Home Show/Hide. Select just paragraph marker at the end for the list item whose bullet or number you want to change. Apply any formatting. The formatting affects only the bullet or number; the text in the list item retains its original format. New bulleted or numbered items on the list coming after this will reflect this too.
The text in the new list item will have the same font characteristics as the previous text and the new bullet/number will have the same font characteristics as the previous bullet/number. Create a Multilevel Numbered List A multilevel list can be a mix of a numbers, alphabets, and bullets arranged on different levels as shown below.
You can use multilevel lists to break down a list into its hierarchies or sub-points. Such an alignment is also used to create outlines. Word 2016 gives us a dedicated button on the Ribbon to create a multilevel list. Click the Multilevel List button and type the list. Press the Tab key to indent and create a sublevel.
Press Shift + Tab to unindent and promote an item to a higher level. General Tip: You can also write the entire list in advance. Select it, and then click the Multilevel List button to align it by using the Tab and Shift + Tab keys to organize the topics. You can also use the Increase or Decrease Indent commands on the Ribbon. Create Reusable Styles for Multilevel Lists Like any other list type, you can change the style, color, and alignment of the bullets, letters, or numbers. Save these changes as a new style and use it again and again.
Go to Ribbon Home click the arrow next to Multilevel List Define New Multilevel List. Click on More to expand the options. For customizing any of the levels, click the level number you want to modify. 1 is the default. Use the options provided to change the appearance of the list. For example:.
In Number style for this level, type (1) if you want to style the numbers with parentheses, or (A) to style the letters with parentheses. In Start at, choose the number, letter, or bullet where you want to start the list. When you’ve finished the customizations, give the list a name under ListNum field list name. This name will appear wherever you see the ListNum field. Choose a style under Link level to style. This lets you use an existing style in Word for each level in the list. Choose where you would like to apply your changes by clicking on Apply changes to, and selecting from Selected text, Whole list, or This point forward.
This video is a quick visual look at the basic process: 11. Convert a List to a Table First, select the list. Go to Home Insert. Click the Table option in the Tables group. Choose Convert Text to Table from the dropdown list. Microsoft Word estimates the table structure based on the list’s contents.
Word creates the columns, based on the separators between the items on the list. When Word doesn’t get it right, you have to modify the settings and make it easier for Word to convert the list. Once the table has been created, you can use the Table design tools to format the appearance. General Tip: In most cases, the results aren’t perfect.
The best way is to remove the numbering or the bullets and then create the table from the list of items. The serial numbers can easily be added to the table later. Continue Your Numbering When a Paragraph Cuts It Short Sometimes, a paragraph of text needs to interrupt the sequence of the list. In order to continue the list after the paragraph with the same number format, follow these steps. Enter the rest of your numbered list after the paragraph and format it. The list begins with 1 again. Right-click on the list that comes after the paragraph. Choose Continue Numbering from the Context menu.
The list is modified instantly. The list numbering continues from where the paragraph broke it off. The Importance of Lists – Are You Giving It Some Respect? As I said before, lists are boring. But they are time savers when a document has to be an exercise in economy. Lists instantly become a little less boring than blocks of text. You will encounter lists in Microsoft Word almost daily — from Microsoft Word is deceptively simple.
You are fine as long as you fire up a document and just type. But Microsoft Word wouldn't be the Swiss knife it is without its productive features. To more Are you still using copy&paste to create labels, name badges, or otherwise customized documents? Let us show you a simple Microsoft Office automation tool that will save you hours!
Or you might just need to showcase a list of your achievements on a Your resume could be the difference between interviewing for the job of your dreams or never hearing back from the employer — use these tips to make sure it's the best it can be. I dare to call lists as the organizational backbone of a document. That’s why every tip that helps us format and manage lists in Microsoft Word helps. This is where you come in. Tell us any list-worthy tip you know. Tell us your chief annoyances when it comes to creating lists.
Let’s solve it together in the comments. Explore more about:,.